Data Management for Faculty and Staff

data clean management map

Sensitive Data is data whose unauthorized disclosure may have serious adverse effects on the university's reputation, resources, services, or individuals. Sensitive Data includes social security numbers, credit card information, and anything else that can be used to facilitate identity theft. It also includes federally protected data such as student information and medical information, as well as passwords, account information, restricted data, and any other unique identification. A primary source of risk in higher educational institutions is the retention of old data, particularly class rosters. Many schools, like the U of A, once used Social Security Numbers as Student IDs. While this may not have been an issue prior to the internet, it certainly is in the 21st century.

UA faculty and staff are responsible for protecting sensitive university data to which they have authorized access, as well as responsible for compliance with all UA information security policies and procedures and any applicable laws, statutes, and regulations.

Data Management

It is important to know who can access the data, the appropriate places to store the data, how to securely dispose of the data, and how to report a breach or compromise of sensitive university data. The following information addresses faculty and staff responsibilities related to the handling and storage of university data.